Effective Date: 10th September 2025
MJ Kane Accountancy (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy & Cookie Policy explains how we collect, use, and safeguard your data when you use our website [www.mjkaneaccountancy.com] (the “Site”).
1. Information We Collect
When you use our Site, we may collect the following personal information:
- Name
- Email address
- Phone number
- Company name
We may also collect limited technical information automatically, such as your IP address, browser type, and website usage data, through cookies or analytics tools.
2. How We Use Your Information
We use the information we collect to:
- Respond to your enquiries and provide requested information
- Communicate with you regarding our services
- Maintain business records for administrative purposes
- Improve our website and user experience
We do not use the website to collect or process financial information.
3. Legal Basis for Processing (UK GDPR)
We process your personal data under the following lawful bases:
- Consent – when you voluntarily submit your details through our website
- Contract – where processing is necessary to respond to enquiries about our services
- Legitimate Interests – to operate and improve our website and respond to business enquiries
4. Sharing of Information
We may share your personal data with:
- Trusted service providers who help us operate our website (e.g. web hosting, IT support)
- Regulatory or legal authorities if required to comply with the law
We never sell your personal data to third parties.
5. Data Retention
We retain your personal data only as long as necessary to fulfil the purposes set out in this Privacy & Cookie Policy and to comply with legal or regulatory obligations.
6. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your data (where legally possible)
- Restrict or object to the processing of your data
- Withdraw consent at any time (for processing based on consent)
If you wish to exercise any of these rights, please contact us using the details below.
7. Security
We use appropriate technical and organisational measures to protect your data from loss, misuse, and unauthorised access.
8. Cookies
8.1 What Are Cookies?
Cookies are small text files that are placed on your device when you visit our Site. They help us make the website work properly, improve user experience, and analyse how visitors use our Site.
8.2 Types of Cookies We Use
- Strictly Necessary Cookies – Essential for the operation of our Site and cannot be switched off.
- Performance & Analytics Cookies – Help us understand how visitors use our Site so we can improve our services.
- Functional Cookies – Allow the Site to remember your preferences (e.g. language settings).
We do not use cookies to collect sensitive personal data.
8.3 Third-Party Cookies
We may use trusted third-party tools (such as Google Analytics) to analyse website traffic and performance. These providers may set their own cookies in accordance with their privacy policies.
8.4 Managing Cookies
You can control and manage cookies through your browser settings. Most browsers allow you to:
- Block or restrict cookies
- Delete existing cookies
- Set preferences for specific websites
Please note that disabling cookies may affect how our Site functions.
9. Third-Party Links
Our Site may contain links to external websites. We are not responsible for the privacy or cookie practices of other websites.
10. Children’s Privacy
Our services are not directed at children under 16. We do not knowingly collect personal data from children.
11. Changes to This Policy
We may update this Privacy & Cookie Policy from time to time. Any updates will be posted on this page with a revised “Effective Date.”
12. Contact Us
If you have any questions about this Privacy & Cookie Policy or how we handle your personal data, please contact us at:
MJ Kane Accountancy
2 Market Place
Carrickfergus
Co. Antrim
Northern Ireland
BT38 7AW
📧 Email: info@mjkane.co.uk
📞 Telephone: 028 9335 0290
